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Customer Complaints Procedure

At Vowpay LTD, we always aim to provide you with the highest standards of service – both through our product, and our Customer Support team, who are always on hand to help with your enquiries. However, we do understand that there may be rare occasions where our service has not met your expectations.

If this is the case, we wish to extend our sincerest apologies to you that you feel we have let you down, and we will remain committed to righting the situation with you wherever possible.

This article contains details of our complaints procedure, and your rights as a consumer. The procedure has been designed in line with the recommendations and requirements of our regulators at the Financial Conduct Authority (FCA) and the Financial Ombudsman Service (FOS).

Although you have the right to make a complaint orally, for the sake of a clear understanding of the issues at hand, we would always recommend that you submit your complaint by email to or call at , clearly detailing your account membership number or the payment order number in question.

Please outline fully the nature of your dissatisfaction or complaint, and your email will be escalated to the correct individual or department. All of our Customer Support team receive training on recognising and managing a complaint, and are aware of our internal escalation procedure.

We will then:

  • Send you written acknowledgement that your complaint has been received.
  • Contact you further should we require any additional information regarding your case.
  • Fully investigate your case and your concerns, followed by issuing a detailed response, including explanation of our decisions, and reasons for our actions.

If you remain dissatisfied with our response, you have the right to forward your concerns to the Financial Ombudsman Service.

PLEASE NOTE: We always encourage you to allow us to undergo our Internal Complaints Procedure before referring your concerns to the Financial Ombudsman.

The Financial Ombudsman can be contacted at:

The Financial Ombudsman Service (UK)
Exchange Tower
E14 9SR